Overview

Human Capital Consultants is a professional services consulting organization serving startups, near startups and growing mid-market firms across the United States. From locations in Massachusetts and New Jersey Human Capital Consultants offers proven, customizable and metrics driven solutions for our clients Recruitment and Human Resources consulting and outsourcing needs.

Project Administrator

Known for over 40 years as the leading provider of laboratory data and information management solutions for drug safety studies, our client is continually extending their solutions portfolio into complementary scientific areas. They facilitate today’s necessity for geographically diverse, highly outsourced organizations while retaining a level of control and consistency that guarantees data integrity, information accessibility and regulatory compliance. As well as highly focused departmental and scientific solutions our client provides a range of Business Intelligence, Planning, Workflow Management, Dosage Formulation, Document Management and Report Compilation applications.

Our client’s leadership position within the sector is built on a solid history of inspired, focused innovation and an unrelenting determination to deliver exceptional value and return to their customers, partners, staff and investors. The unrivalled scale and experience of their team ensures that they deliver not just the leading products but also the breadth of services that many clients now need to ensure their implementation projects go smoothly.

About the job

Working as part of the Project Office, the Project Administrator will be responsible for assisting and advising Project Managers on the administration and reporting of all projects and programs while ensuring compliance with internal project management processes. You will be responsible for the set up and management of the company’s project management and travel expense collation systems, coordinate data and information, and prepare internal reports from various departments. You will also monitor and report on project performance indicators.

This opening is located in Conshohocken, Pennsylvania. The successful candidate will primarily support US-based Project Managers, with opportunities to work with the UK-based project teams. You will have a matrix reporting relationship to the UK-based Project Support Office Manager and US Finance and Operations Manager.

The successful candidate will be offered a competitive salary and our excellent benefit package which includes 15 days paid vacation to start, company bonus, flexible working hours and insurance coverage.

Main responsibilities

•Proactively identify and initiate projects in our client’s systems
•Provide assistance to Project Managers in the set up and maintenance of project information
•Provide assistance to Project Managers for month end activities
•Liaise with Sales regarding project hand-over meetings
•Set up project closure meetings and prepare final data for meeting, undertake Lessons Learned exercises for completed projects
•Understand and be able to report project status for assigned Project Manager in their absence
•Attend project meetings and take actions/minutes when necessary
•Prepare and publish status reports to all levels of the business
•Collate accurate expenses for Project Manager approval and track progress
•Ensure the accuracy of the resources available and maintain it proper systems configuration
•Provide assistance and guidance to team members in the correct use of internal project management processes
•Continually monitor and improve Project Office processes and procedures
•Provide training and advice to the Project Managers on the use of systems and resource management
•Create, update and propose changes to User Guidelines for Project Managers, Administrators and Project Sponsors, for all processes around Project Management and its tools
•Look for and suggest or implement improvements to processes, reporting, tasks, etc. to help projects run more effectively.

Skills/ Experience

•Knowledge and understanding of the configuration of the Planview system
•Excellent IT Skills, including high level of competence with Microsoft Office products
•Knowledge of project management methodologies (including Prince 2 and Agile)
•Understanding of project finances and reporting needs
•Understanding of Portfolio and Program Management
•Resource Management experience desired
•Methodical approach and good administrative skills.
•Awareness of ISO9001 and GLP standards desirable
•Ability to track project schedule, full understanding of project control practices (Risk Issue & Change Management)
•Understanding of project documentation processing and archiving
•Must be able to learn new technologies and organizations quickly, including the ability to understand and effectively partner with project managers.
•Excellent verbal and written communication skills (in English)
•Candidate must present a professional image to management, be able to articulate thoughts clearly, and produce high quality written and verbal products
•Works reliably, both independently and within a team environment, with limited supervision and guidance. Must display initiative.
•Must be detail-oriented, and possess a strong, results-oriented work ethic

Must be able to cope well with change in a dynamic environment and deal effectively with ambiguity while delivering quality results on time and within budget

Human Capital Consultants

Job Location: Conshohocken, Pennsylvania, US

Qualification and Misc.: bachelorsDegree

Salary Type: salaryFixed

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Tagged as: Project Administrator